Do you have experience in strategic planning and data analysis? Are you proud of your ability to manage programs? If so, you may be the Fleet Program Coordinator we are looking for!
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The Portland Bureau of Transportation is seeking a Fleet Program Coordinator to join their Maintenance Operations (MO) Team. Fleet Coordination for the Bureau is managed within the Maintenance Operations team; however, vehicle management and acquisition occurs bureau wide. Our Fleet includes heavy duty equipment, light duty trucks, sedans, and many specialized equipment items (snowplows, trailers, etc.) With over 1,000 vehicles and equipment in multiple classes of vehicles that are mission critical to the services we provide, the Fleet Program Coordinator plays a vital role with keeping the operation moving. Additionally, the Bureau has made a commitment to climate reduction. Analyzing our overall Fleet use, vehicle types, and opportunities to move away from fossil-fuel dependent vehicles will be goals of the program.What you’ll get to do:
Lead the vehicle and equipment fleet by developing and improving capability, reliability, and sustainability.- Oversee the management, procurement, planning, and scheduling.
- Generate a multi-year strategic plan and key performance indicators for the fleet program.
- Develop standardization, best practices, and continuity to drive continuous improvement programs, cost improvement opportunities, and foster positive working relationships with stakeholders and leadership.
- Analyze fleet utilization data and lifecycle costs (acquisition, maintenance, fuel, etc.) to right size the fleet, decrease replacement and operational costs, and reduce downtime.
- Evaluate and lead efforts to move away from fossil fuel dependent vehicles and equipment, including championing alternative equipment.
- Recommend and implement updates to established guidelines and standards to improve efficiency.
- Lead all teams to a fleet pool model to maximize vehicle utilization rates.
- Manage and maintain databases and tracking software to resolve issues.
- Prepare purchasing agreements and interagency agreements.
- Participate in City work groups, and collaborative teams to develop and implement policy.
- Leader: You are a visionary who possesses strong leadership and managerial skills and can effectively make strategic decisions while motivating and inspiring others to achieve their goals.
- Accountable: You embrace ownership and responsibility for your team’s actions, decisions, and overall outcomes. You set high standards of performance and ethics and ensure proper alignment.
- Innovative: You have an aptitude for continuous improvement and can excel in change management. You’ve demonstrated the ability to remain flexible, agile, and calm in a high paced and ambiguous environment that relies on quick and stable decision making.
- Problem Solver: You identify problems early and value collaboration. You’re curious and engage with active listening, effective communication, and facilitation while working with others to find resolutions.
- Dedicated: Personally, you have a passion for transportation and improving transportation through public service; you hold a high level of pride in making sure that projects are effectively managed, and that you are proud of the work delivered to the public.
- Safety Conscious: A manager that incorporates public safety and staff safety as top priorities in every decision.
- Detail-oriented: An organizer and planner who thrives on details and is uncompromising in consistency and accuracy.
- Authentic: Effective in a professional, diverse, multi-cultural environment. You treat all customers, co-workers, and employees with respect.
- Graduate Degree, related.
- Certified Automotive Fleet Manager (CAFM) Certification
- Incident Command System (ICS) 100, 200 & 700 by Federal Emergency Management Agency (FEMA)
- ICS 300 & 400 Advanced Command Training
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, fertility counseling and resources, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer. For more information on the City of Portland's benefits, please click here.
Applicants must meet each of the following minimum qualifications. Describe in their responses to the supplemental questions and résumé how their education, training and/or experience, meets each of the following minimum qualifications:
Experience in leadership and able to delegate, inspire and communicate.- Knowledge of principles, theories, methods and techniques of fleet management and non-fossil fuel vehicles and equipment.
- Ability to analyze complex or technical issues and problems, evaluate alternatives, and recommend policies, strategies, and effective courses of action to meet program and service delivery goals.
- Experience maintaining program data and evaluating program effectiveness.
- Ability to establish and maintain effective working relationships with managers and staff, internal and external to the Bureau, and others encountered within the course of work.
An evaluation of each applicant’s training and experience, as demonstrated in their responses to the supplemental questions and résumé, are weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Timeline
Job Posting closes: Monday, July 17, 2023
Applications Reviewed: Week of July 17, 2023
Eligible List / Notices Generated: Week of July 24, 2023
Selection Process Begins: Early August
Job Offer: Late August
*Timeline is approximate and subject to change
Applicants must submit responses to the supplemental questions and a professional résumé online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:
Your responses to the supplemental questions and résumé will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.- Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
- Your résumé should support the details described in your responses to the supplemental questions.
- Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
- If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than the closing date and time of this recruitment.
ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here.
Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or you are invited to attend the Question and Answers session. If you prefer to attend a virtual class, they are also available once a month.
Contact Information:
TroyLynn Craft
Senior Recruiter
troylynn.craft@portlandoregon.gov
An Equal Opportunity/Affirmative Action Employer
